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Project Summary
Lean Project Name
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Unique ID
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Lean Project Description
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Lean Project Summary
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Introduction of a collaborative process to support scheme delivery in Ops
Lean Project Benefits Summary
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Improved delivery to time and budget
Roads Period Efficiency Reported
RP1 2015-2020
RP2 2020-2025
RP3 2025-2030
N/A
Efficiency Value Assured
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Efficiency Register ID
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Lean Construction Development Programme (LCDP) Project
Lean Construction Development Programme (LCDP) Project
No
Lean Construction Development Programme (LCDP) Project
Yes
Supplier
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Contact Email
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Stakeholders involved in project
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Stakeholders Involved - Other
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Problem Solving Strategy (DMAICT)
Define
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The delivery process in the SW was not working optimally meaning that designs and target price sign offs were delayed, there was a large amount of churn, number of compensation events were high and construction start dates were often delayed. The work aimed to understand current ways of working and delivery processes, identify and remove any waste and develop a future state process that will provide the region with confidence of a smooth and believable programme and of works with high confidence in delivery dates. It aims to increase collaboration at all stages of the delivery cycle.
Measure
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As is process maps with all relevant stakeholders, starting with the do'ers, then the managers and then the senior leaders as well as supply chain
Analyse
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Findings from AS-is work Contractors expected to provide support for free (not classed as ECI), first time contractors know about a scheme is when invited for Buildability meeting, no clear standards around what needs to be handed to design and the quality of it, first time commercial knows about a scheme is when a target price stage starts leading to lengthy, drawn out questions back and forward, little collaboration taking place between stakeholders during the design phase, programme and TM not always fully developed, nobody ‘owns’ the programme, extensive number of CEs
Improve
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A quality gate is introduced before design is passed from Asset (3D), a start-up meeting is introduced at design start incl. contractors, design, commercial, construction so all are aware of the scheme, time scales are agreed. Detailed conversation held for task brief accuracy, contact list established, designer takes ownership of buildability mtgs., which include construction and commercial. A Collaborative programme meeting is introduced to optimise the programme, contractors are paid for ECI and ad-hoc support, simplified ECI process, set time scales to review documents.
Control
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Amount of start up meetings taking place Training and accreditation of facilitators for the collaborative programme challenge meeting Amount of collaborative programme challenge meetings Number of days from start up meeting to DSC approval to start design (should be 1 day) No of days from DSC approval to start design to Task Order sign off
Transfer
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This work has been shared with other regions. As part of the new contract the contractors have to include in their bid three meetings during the design phase. And although not entirely the same (familiarisation, buildability and design review) some of this good work has been recognised and included as standard going forward. Once the full benefits from the collaborative programme challenge workshops are known more work will be done to share those as well.
What Lean Tools & Methodologies were used for your Lean Project?
If Other, please specify
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Other Project Benefits
Meeting the needs of all users
Meeting the needs of all users - Other
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Improving safety, health & wellbeing for all
Improving safety, health & wellbeing for all-Other
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Delivering better environmental outcomes
Delivering better environmental outcomes - Other
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Sustain a well-maintained and resilient network
Sustain well-maintained & resilient network- Other
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Providing fast and reliable journeys
Providing fast and reliable journeys - Other
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Achieve efficient delivery
Achieve efficient delivery - Other
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Project Detail
National Highways Directorates involved in project
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Division
Scheme Name
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Scheme PIN
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Was a Departure Required?
Was a Departure Required?
No
Was a Departure Required?
Yes
DAS Reference
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How would you categorise your Lean project?
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